Tracking employee time and locations – transforming human resources systems in the digital age

In the era of digital transformation, Saudi Arabian businesses face the unique challenge of managing a diverse workforce that spans across remote and ground staff. "Where's My Staff" emerges as a beacon of innovation, offering an unparalleled solution to this challenge. This blog article delves into how "Where's My Staff" seamlessly integrates with leading HR platforms in KSA such as ZenHR, MenaITech, Jisr HR, MOHR, and PalmHR, to revolutionize employee tracking and management.

What is Employee Time & Location Tracking?

Employee Time & Location Tracking refers to the use of technology to monitor and record employees’ work hours and their geographical location during work hours. This system is particularly useful for managing remote or field-based employees, ensuring compliance with work schedules, improving safety, and optimizing operational efficiency. It enables employers to verify that employees are working at their assigned locations and helps in accurate payroll processing by tracking work hours.

The Role of Employee Time & Location Tracking in Modern Businesses

Whether employee time and location tracking is necessary for companies depends on several factors such as the nature of the business, workforce distribution (remote, field-based, or in-office staff), and specific operational needs. For businesses with remote or field-based employees, tracking systems can enhance productivity, ensure safety, and streamline payroll processes. It fosters accountability and transparency, helping manage schedules and assignments more effectively.

Balancing Act: Prioritizing Employee Privacy in the Age of Tracking Technologies

Employee privacy in the context of tracking technologies is a critical concern that must be addressed with care and diligence. Employers need to ensure that their tracking practices are transparent, consensual, and limited to work-related activities to respect employee privacy. Implementing clear policies that outline the scope of data collection, use, and storage, and ensuring compliance with local and international privacy laws are essential steps. Employers should focus on creating a culture of trust, emphasizing that tracking technologies are tools for enhancing productivity and safety, not for invasive monitoring of personal activities.


What is “Where’s My Staff”?

“Where’s My Staff” is a GPS-based tracking and attendance management app designed to help businesses monitor employee locations and streamline timekeeping processes. It’s particularly well-suited for organizations with field-based staff or employees working remotely.


Key Features

 Real-Time Location Tracking:  See where your employees are in real-time using GPS technology. This aids in logistics, client visit management, and route optimization.

 Attendance Management:  Offers two primary methods:

  •      NFC Attendance: Employees tap NFC-enabled tags with their smartphones at designated locations to record their attendance.
  •      GPS-based attendance: Ideal for remote and field teams, where employees ‘clock in’ and ‘clock out’ using the app.

 Visit Reporting: Record visits to important clients or sites, helping track progress and monitor field staff itineraries.

 Detailed Reports: Get insights on employee timekeeping, locations, and routes, aiding in productivity analysis and decision-making.


Benefits of “Where’s My Staff”

 Cost-Effective: Eliminates the need for traditional, bulky attendance machines.

 Efficient Time Tracking: Automates time and attendance management, reduces manual calculations.

 Increased Accountability: Improves employee accountability when working outside a central office.

 Simplified Team Management: Streamlines management of remote or field-based teams.


Why Integrate your HR system with Where’s My Staff?
  1. Revolutionizing Employee Tracking with Precision

“Where’s My Staff” leverages GPS technology to provide real-time location data of employees, transforming how businesses monitor their ground staff’s movements. This feature is invaluable for ensuring the safety of employees, optimizing route planning for field operations, and enhancing overall productivity. By knowing the exact whereabouts of their employees, companies can make informed decisions that significantly impact their operational efficiency.

  1. Streamlining Attendance with Seamless Integration

One of the standout features of “Where’s My Staff” is its ability to integrate effortlessly with existing HR management systems. This integration streamlines the attendance tracking process, allowing for accurate timekeeping and reducing administrative overhead. Businesses can benefit from automated attendance records, which are crucial for payroll processing and compliance with local labor laws.

  1. Empowering Remote Workforce Management

The advent of remote work has necessitated a shift in how businesses manage their employees. “Where’s My Staff” addresses this need by offering tools that not only track location but also monitor productivity and work hours. This capability is especially beneficial for companies that rely heavily on remote employees, providing them with insights to manage workloads effectively and maintain high levels of productivity.

  1. Enhancing Data Security and Privacy

In an age where data security and privacy are paramount, “Where’s My Staff” ensures that all employee data is handled with the utmost care. The platform adheres to strict privacy policies and complies with local and international data protection regulations, giving businesses and their employees peace of mind.

  1. Driving Business Growth through Operational Excellence

Ultimately, the integration of “Where’s My Staff” with Saudi Arabian businesses is not just about tracking employees; it’s about unlocking potential. By enhancing the efficiency of workforce management, companies can focus on core business activities, innovate, and drive growth. The insights gained from the platform can lead to improved operational strategies, better resource allocation, and a more engaged workforce.


Overview of the top HRM System in KSA


ZenHR is a leading cloud-based Human Resources Management System (HRMS) designed specifically for small to medium-sized enterprises (SMEs) within the Middle East and North Africa (MENA) region. This comprehensive software solution aims to streamline and automate a wide range of HR processes, saving businesses time and resources while empowering employees.

Key Features and Benefits of ZenHR

  Core HR Management: ZenHR provides a centralized platform to manage all employee data, from basic information and contracts to onboarding and offboarding procedures.

 Attendance and Time Tracking: Easily track employee attendance, monitor overtime, and generate accurate reports, ensuring compliance with labor regulations.

 Payroll:  ZenHR’s payroll module automates salary calculations, deductions, and localizations (specific to your country’s tax, social security, and labor laws).

 Employee Self-Service (ESS): Employees can access personal information, apply for leaves, submit requests, and view company announcements directly through a user-friendly portal.

 Recruitment (ZenATS): Manage the entire hiring process with ZenATS, including job postings, applicant tracking, and seamless integration with the core ZenHR system.

 Customizability: ZenHR offers flexible configurations to adapt to your business’s specific requirements.

 User-Friendliness: Known for its intuitive interface, ZenHR makes HR tasks simple for both administrators and employees.

 Exceptional Customer Support: ZenHR’s dedicated support team provides timely assistance and guidance.

Why Choose ZenHR

 MENA-Focused: The system’s design aligns perfectly with the unique HR regulations and practices within the MENA region.

 Cloud-Based Advantage: Access your HR data anytime, anywhere, with secure cloud storage.

 Streamlined Processes: ZenHR automates routine tasks,  freeing up HR teams to focus on strategic initiatives.

 Cost-Effective: ZenHR offers affordable pricing plans tailored to the needs of SMEs.

 Improved Employee Engagement: The convenient ESS portal boosts employee satisfaction and self-sufficiency.


Use Case

Remote Workforce Management with ZenHR: Imagine a company using ZenHR for HR management, facing challenges in tracking the attendance and location of its remote workforce. By integrating “Where’s My Staff,” they can enable real-time geolocation tracking, ensuring accurate attendance records and enhancing workforce productivity.



ZenHR offers a comprehensive HR suite localized for the MENA region, focusing on automating HR processes to enhance employee engagement. “Where’s My Staff” can augment ZenHR by offering advanced real-time attendance and location tracking, enriching the system’s capabilities in workforce management.



MenaITech is a leading software company specializing in cloud-based Human Resource Management Systems (HRMS) designed to cater to the dynamic needs of businesses within the Middle East and North Africa. With expertise in regional HR practices and a focus on innovation, MenaITech offers an array of solutions to streamline HR operations.


Key Products and Services

 MenaPAY: A comprehensive payroll and personnel management solution. It handles salary calculations, localizations for tax and social security compliance, employee records, complex reports, and more.

 Curio: A robust talent management suite designed to  cover the full employee lifecycle. Curio modules include recruitment, performance management, learning and development, succession planning, and more.

 MenaME:  An HR self-service platform empowering employees. This portal allows them to manage their own profiles, apply for leave, access training resources, and more, leading to greater efficiency and engagement.

 MenaAcademy: MenaITech provides dedicated training programs and certifications on their software solutions. This ensures you maximize the value of their systems and stay updated on the latest HR practices.


MenaITech’s Values

 Regional Expertise:  Deep understanding of the complexities surrounding labor laws, regulations, and cultural nuances within the MENA region.

 Innovation: Continual development of cutting-edge HR technology, keeping up with market trends.

 Customer Focus: Dedicated to customer success through adaptable solutions and exceptional support.


Why Choose MenaITech

 MENA-Specific Solutions: Their systems are tailored to comply with local regulations and practices, a crucial factor for businesses in the region.

 Comprehensive Suite of HR Tools: MenaITech’s range of modules cover a broad spectrum of HR functions.

 Ease of Use: User-friendly interfaces for both HR professionals and employees.

 Scalability: Designed to grow with your business.


Use Case

Field Employee Coordination with MenaITech: A logistics company utilizes MenaITech for HR functions but struggles with managing field employees. “Where’s My Staff” integration allows for precise location tracking and attendance, optimizing route planning and customer service.



MenaITech encompasses a wide range of HR solutions tailored to the needs of Middle Eastern organizations. Integrating “Where’s My Staff” can enhance MenaITech’s functionality, especially in remote employee management and attendance verification, ensuring seamless operations across diverse locations.


Jisr HR

Jisr is a cloud-based HR and payroll management platform tailored for companies in Saudi Arabia, with deep integration and compliance with the country’s labor laws. Their goal is to provide businesses with a centralized, streamlined solution for managing all aspects of their human resources.


Key Features and Benefits

 Core HR Management: Efficiently manage employee data, contracts, onboarding, and offboarding processes within one platform.

 Saudi-Specific Payroll: Jisr’s payroll module ensures accurate salary calculations, compliance with local tax and labor regulations, and seamless integration with Saudi Arabia’s government systems like GOSI.

 Attendance and Time Tracking: Easily track employee attendance, leaves, and overtime while automating related calculations.

 Employee Self-Service (ESS): A dedicated portal where employees can manage personal information, apply for leaves, submit requests, receive company updates, and more. This boosts efficiency and engagement.

 Performance Management: Jisr offers tools for setting goals, conducting appraisals, and providing employee feedback.

 Reporting and Analytics: Generate insightful reports on various HR metrics to support data-driven decision-making.


Why Choose Jisr HR

 Saudi Arabia Focus: Jisr’s specialization sets them apart, with a system meticulously designed around the complexities of Saudi labor laws and HR practices.

 Ease of Use: Their intuitive interface simplifies HR tasks for both HR teams and employees.

 Mobile App: Jisr provides a dedicated mobile app, offering convenience and increasing employee accessibility and self-management.

 Customer Support: They offer reliable customer support for any questions or assistance you might need along the way.


Use case

Event Staffing Solutions with Jisr HR: An event management firm using Jisr HR needs a better way to manage on-site staff during events. “Where’s My Staff” can provide real-time location updates, helping coordinators deploy staff efficiently where needed most.



Jisr HR is celebrated for its integrated HR software solutions in Saudi Arabia, providing a robust platform for HR management. “Where’s My Staff” can introduce precise location-based attendance tracking, further streamlining Jisr HR’s comprehensive service offering.



 MOHR is a comprehensive HR software solution that streamlines various HR processes, including employee data management, attendance and time tracking, payroll, recruitment, performance management, and more.

 It’s specifically tailored to companies in the MENA (Middle East and North Africa) region, ensuring compliance with local labor laws and regulations.

Key Features of MOHR

 Core HR: Centralizes employee records, contracts, document management, onboarding, and offboarding.

 Attendance & Time Tracking:  Tracks employee attendance, manages time shifts, monitors overtime, and automates related calculations.

 Payroll: Processes salaries, social insurance, tax deductions, and ensures adherence to local regulations.

 Employee Self-Service (ESS): User-friendly portal enabling employees to view and update information, apply for leave, and access company resources.

 Recruitment (MOHR ATS): Manages job postings, applicant tracking, and seamless integration with the core HR system.

 Performance Management: Facilitates goal setting, performance reviews, and employee feedback mechanisms.

 Analytics & Reporting: Provides data-driven insights with customizable reports on various HR metrics.


Benefits of Using MOHR

 MENA-focused Design: Understands the complexities and nuances of HR practices in the MENA region.

 Streamlined HR Operations: Automates manual tasks, saving time and reducing errors.

 Cost-Effective: Offers flexible pricing models to suit businesses of different sizes.

 Employee Empowerment: Convenient ESS portal boosts employee engagement and self-management.

 Scalability: Adapts as your business grows.


Use Case

Construction Project Oversight with MOHR: For a construction company, monitoring staff across various sites poses a challenge. Integrating “Where’s My Staff” with MOHR enables managers to track attendance and site presence, improving safety compliance and project timelines.



MOHR serves the Middle East and Africa with a cloud-based HR system that includes over 20 modules for various HR functions. “Where’s My Staff” can easily fit into MOHR’s ecosystem, offering detailed insights into employee movements and attendance, enhancing decision-making processes.



PalmHR is a cloud-based Human Resource Management System (HRMS) designed specifically to address the HR needs of companies in the Middle East and North Africa (MENA).  It offers a comprehensive suite of tools to streamline HR operations and boost employee engagement within the unique context of the region.


Key Features

PalmHR modules cover the core needs of businesses in the region:

 Team: Centralized hub for all employee data, onboarding/offboarding, document management, and team insights.

 Time: Tracks attendance, timesheets, manages schedules, absences, and even offers mobile check-in/out. Ensures compliance with regional labor laws.

 Pay: Integrates with systems like GOSI (Saudi Social Insurance) and Mudad (payment platform), simplifying complex calculations and ensuring error-free, compliant payroll.

 Engage:  Encourages communication and promotes a sense of community with features like company announcements, team celebrations, and surveys.


Why Choose PalmHR

 MENA-Specific: Designed with a deep understanding of local labor laws and regulations, keeping your business compliant.

 Automation: Reduces human error, streamlines processes, and frees up your HR team to focus on more strategic work.

 User-Friendly: Both employees and HR professionals find the interface intuitive and easy to navigate.

 Mobile App: Promotes accessibility and convenience for employees on the go.

 Integrations: Smooth integration with government and essential business platforms within the region.


Use Case

Hospitality Staff Scheduling with PalmHR: A hotel chain using PalmHR for HR management faces difficulties in shift planning. “Where’s My Staff” integration facilitates precise attendance tracking, helping in dynamic shift allocation based on actual staff availability and location.



PalmHR aims at revolutionizing HR management with its cloud-based solutions, focusing on efficiency and security. The integration of “Where’s My Staff” can bring an added layer of innovation through its sophisticated tracking and management features, offering businesses a competitive edge in HR operations.



In today’s dynamic work environment, integrating “Where’s My Staff” with leading KSA HR platforms like ZenHR, MenaITech, Jisr HR, MOHR, and PalmHR is not just an option but a necessity for businesses aiming for excellence. “Where’s My Staff” uniquely addresses the complexities of real-time attendance tracking and employee location monitoring, making it an indispensable tool for both remote and on-site workforce management. Its seamless integration capabilities ensure data consistency across platforms, enhancing operational efficiency and security. By providing detailed insights into employee activities and simplifying HR processes, “Where’s My Staff” stands as a critical enhancement, elevating the standard HR functionalities offered by these systems. This integration is not just about adding another tool; it’s about enriching your HR ecosystem with capabilities that drive productivity, engagement, and compliance to new heights.

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