NGOs Employee Tracking

Empowering Relief Efforts for NGOs with "Where's My Staff"

Are you part of an NGO engaged in critical relief operations in remote areas hit by natural disasters? Discover how “Where’s My Staff” can revolutionize your operations, streamline coordination, and amplify the impact of your relief efforts.

Hunger relief for disabled individuals

Transforming NGO Relief Operations

Real-time Location Tracking

Utilize “Where’s My Staff” to effortlessly track the locations of your field teams in real-time. This feature ensures accurate monitoring of team movements, facilitating effective coordination and resource allocation.

Enhanced Safety

During high-stress relief operations, real-time tracking is invaluable for ensuring the safety of your field teams. Swiftly respond to any emergencies and ensure the well-being of your teams.

Young girl engineer checks the city after earthquake disaster

Optimized Resource Allocation

Precise location tracking allows for the optimal distribution of resources and assistance. Make data-driven decisions to allocate resources where they’re needed the most.

Data-Driven Insights

The application will record all information and data in real time, and as a decision maker, you will be able to use this data for the analysis, accounting, tracking and of course issuing salary reports.

Empower your NGO's relief operations with "Where's My Staff" and elevate the effectiveness of your efforts. Our innovative platform streamlines coordination, enhances safety, and enables efficient resource allocation. Revolutionize your approach to relief operations and make a greater impact. Start strengthening your NGO's relief efforts today!

Empower Your NGO's Relief Efforts
Efficient Location Tracking for Small Teams at Just $5 per Month or $50 per Year​

Key Benefits

Advantages of "Where's My Staff" for NGOs

We have listened to your questions as well as those of your teams


  • What is Where’s My Staff application?

    “Where’s My Staff” is a multifunctional application that serves two primary purposes within a single platform:

    1. Attendance Recording System:

       – This aspect of the application functions as an attendance recording system.

       – It leverages NFC (Near Field Communication) technology, which is commonly available in modern smartphones.

       – Employees can use this feature to record their attendance by interacting with NFC tags placed within the company’s premises. These NFC tags are associated with the company’s unique code.


    2. Location Detection System:

       – The second system within the application employs GPS (Global Positioning System) technology.

       – It is designed to locate and track the positions of employees who are working outside the physical boundaries of the company’s premises.

       – Employees can utilize this feature to provide their location information, enabling the company to monitor their whereabouts when they are not on-site.

    In essence, “Where’s My Staff” combines these two functionalities to offer a comprehensive solution for managing attendance and tracking employee locations, whether they are working within the company’s facilities or in external locations. This dual-system approach provides flexibility and convenience for both employers and employees.

  • Can the admin track employees at anytime?

    Our application prioritizes user privacy and consent. As an admin, you do not have the capability to track employees at any time without their explicit approval and consent. We are committed to upholding strict privacy standards, ensuring that the tracking functionality is solely activated when employees willingly provide their consent. This approach not only adheres to ethical standards but also safeguards the trust and privacy of all users within the system. So, rest assured that employee tracking within our application is always contingent upon the user's approval. 

  • How does “Where’s My Staff” operate?

    "Where's My Staff" operates as a comprehensive solution for managing attendance and working hours, both within and outside the company premises. Here's how it works:

    1. Control Attendance and Working Hours within the Company:

    • Inside the company, the system utilizes NFC (Near Field Communication) or QR tags placed strategically. Each tag represents a unique code assigned to the company.
    • Employees can register their attendance by simply bringing their smartphones close to the NFC or scanning the QR tag upon arrival and departure.
    • The application automatically records the date and time when the unique company code is captured.
    • Data, including timestamps, is securely sent to the admin's account via the internet.
    • If an employee's smartphone is not connected to the internet at the time of registration, the data is stored safely in the cloud storage and later sent to the admin's account once an internet connection is established.

    2. Control Attendance and Working Hours outside the Company:

    • For tracking attendance and hours worked outside the company premises, the system relies on GPS technology.
    • Employees can use the application to mark their presence by clicking the "check-in" button when they arrive at a specific location and the "check-out" button when they leave.


    Please note that the privacy of employees is of utmost importance. According to our privacy policy, employees cannot be tracked unless they provide explicit consent for tracking, ensuring that their privacy and personal data are respected and protected at all times.

  • Which smart phones can run the application?

    "Where's My Staff" is compatible with a wide range of smartphones. Specifically, it supports:

    1. Android Smartphones:

       - Android devices running on Android 4.4 systems or later can seamlessly run the application. Download the App 

    2. Apple iPhones:

       - For Apple users, the application is compatible with iOS 8.0 or later. Download the App 

    Additionally, it's important to note that the application is designed to adapt to various smartphone capabilities. In cases where smartphones do not support NFC (Near Field Communication) technology, the application smoothly transitions to using QR code technology for attendance recording.

    Moreover, "Where's My Staff" is fully functional on Huawei smartphones that may not support Google services, ensuring that users with these devices can also utilize the application effectively. Download the App
    For APK you can download here 

  • What about privacy

    Privacy is a paramount concern, and we have taken extensive measures to ensure the utmost confidentiality and security of user data within the "Where's My Staff" application. Here are some key privacy assurances and measures:

    1. Confidentiality and Encryption:

       - All user information, including data related to the company, admin accounts, employees, and users, is treated with the highest level of confidentiality.

       - Data is securely stored on private servers and is protected with robust encryption measures to prevent unauthorized access.

    2. Access Control:

       - No entity, including the application's producing company, can access user data without the direct permission of the account owner.

       - User data remains fully protected, and only authorized personnel, with explicit permission, can access it.

    3. User Consent:

       - Users and employees of the application can be assured that their information will remain safe. The application explicitly notifies users when they are being tracked, ensuring transparency and consent throughout the usage of the application, especially during the check-in process.

    4. Privacy Policy Review:

       - The producing company has partnered with Iubenda, a specialized firm in formulating and establishing privacy policies on the internet, to carefully review and establish privacy policies for the application and its website.


    Our commitment to user privacy is unwavering, and we encourage users to review the full "Where's My Staff" Privacy Policy for more detailed information on how their data is handled and protected. Your trust and data security are our top priorities. Read the full Privacy Policy 


  • How can ‘Where’s My Staff’ benefit NGOs in managing their field staff?

    'Where's My Staff' offers real-time location tracking, improving coordination and safety for NGO workers in the field, especially in remote or high-risk areas, by allowing for efficient deployment and quick response to incidents​​.

  • What features of ‘Where’s My Staff’ are essential for NGOs?

    Real-time location tracking, geofencing, emergency alerts, attendance tracking, and detailed reporting are key features that help NGOs monitor field operations, ensure staff safety, and improve project management​​.

  • Can ‘Where’s My Staff’ be used in areas with limited internet connectivity?

    Yes, the platform has offline functionality that allows continuous tracking of employees’ locations and activities, syncing data when internet connection is restored, which is crucial for NGOs operating in remote areas​​.

  • How does ‘Where’s My Staff’ support the specific needs of NGO operations?

    The app can be customized to track various NGO activities such as field visits, community outreach, and disaster response efforts, ensuring that resources are used efficiently and goals are met on time​​.

  • Can ‘Where’s My Staff’ help NGOs in reporting and accountability?

    Yes, the platform provides comprehensive analytics and reporting tools that can assist NGOs in creating detailed activity reports, enhancing transparency, and accountability to stakeholders and donors​​

  • How is the privacy and security of NGO employees ensured in ‘Where’s My Staff’?

    'Where's My Staff' adheres to strict data privacy and security protocols, ensuring that employee tracking is done ethically and confidentially, with data encryption and secure access controls​​

  • Is training provided for NGO staff to use ‘Where’s My Staff’?

    Comprehensive training and support are available, ensuring that NGO staff understand how to use the app effectively for their specific operational requirements​​

  • Can ‘Where’s My Staff’ assist in crisis or emergency situations for NGOs?

    With real-time tracking and alerting features, the app can help NGOs quickly respond to emergencies, coordinate crisis management efforts, and ensure the safety of their employees in the field​​.

  • How scalable is ‘Where’s My Staff’ for NGOs with varying staff sizes and operational scopes?

    'Where's My Staff' is designed to be scalable, accommodating NGOs of different sizes and operational scopes, allowing for seamless tracking of a few to several hundred employees​​

  • What kind of customer support does ‘Where’s My Staff’ offer to NGOs?

    Dedicated customer support is available to assist with any technical issues, onboarding processes, and ongoing operational support to ensure NGOs can maximize the benefits of the platform​​.