Track Employee Locations with Precision
Track your teams attendance and locations. Where’s My Staff will show you your team and employees’ activity in a way you’ve never witnessed before!
Simplified Streamlined Effective Time & Location Tracking
Show a flowchart of each employee's workday
who works outside the company during specified periods of time , you may also request a report that displays and pinpoints your employees’ whereabouts during a specific period of time along with the time of arrival and leaving each location
- Real-time Location Monitoring
- Increased Workforce Efficiency
- Enhanced Employee Accountability
- Improved Route Planning
- Detailed Location History Reports
Unlock the Power of Workforce Visibility
Real-time Location Tracking
Where’s My Staff” provides real-time location tracking of employees using GPS technology. This feature allows organizations to monitor the exact whereabouts of their staff members at any given time.
Mobile Application
Where’s My Staff” offers a user-friendly mobile application compatible with both iOS and Android devices. Employees can install the app on their smartphones, allowing them to share their location and receive important updates.
Attendance Tracking
The platform can be used as an attendance device by integrating with NFC (Near Field Communication) or QR tags. Employees can simply scan their NFC cards or QR codes using the app to register their attendance, eliminating the need for separate attendance systems.
Offline Functionality
The app is designed to work in areas with a bad internet connection or weak signal. It can operate with limited or no internet access, ensuring that location data and critical functionalities are still available. However, the accuracy of information may be reduced to approximately 70% without a stable internet connection.
Please note that the accuracy of the information provided in offline mode may vary depending on the availability of network coverage. It’s important to consider the limitations and communicate them effectively to users.
Reporting and Analytics
The platform generates comprehensive reports and analytics based on employee location data. These insights help organizations optimize their workforce management strategies, identify patterns, and make data-driven decisions.
Workday Flowchart and Employee Location Report: Effortlessly Visualize Employee Movements and Locations
Efficient Location Tracking for Small Teams at Just $5 per Month or $50 per Year
How It Works
1. Create your company Account
Choose the appropriate plan for your business, record your company information, shifts, departments, and branches, the method of calculating working hours and additional hours, and add your employees.
Don’t forget to print the QR code if you want to use it instead of the standard fingerprint scanner.
2. Verify Employees’ Accounts
Just click “Send the activation” button to send a text message for each employee containing a link to download the attendance app from store, and its activation code.
3. Start Using the App
Once the employee downloads the application on his phone and activates it, the software will be ready to start. All the employee must do is press the “Check-in/out” button. Employees will be able to view their detailed attendance history directly from the app.
4. Make The Data works for you
The application will record all information and data in real time, and as a company manager, you will be able to use this data for the analysis, accounting, tracking and of course issuing salary reports.
Who uses Where's My Staff the time & Location tracking software?
Industries such as security firms, healthcare facilities, construction sites, logistics companies, field service organizations, and event management companies can significantly benefit from the “Where’s My Staff” SaaS platform. By optimizing workforce management, enhancing safety, and improving operational efficiency, organizations can achieve higher productivity levels, better resource utilization, and ultimately, greater peace of mind.
We have listened to your questions as well as those of your teams
FREQUENTLY ASKED QUESTIONS
- What is Where’s My Staff application?
“Where’s My Staff” is a multifunctional application that serves two primary purposes within a single platform:
1. Attendance Recording System:
– This aspect of the application functions as an attendance recording system.
– It leverages NFC (Near Field Communication) technology, which is commonly available in modern smartphones.
– Employees can use this feature to record their attendance by interacting with NFC tags placed within the company’s premises. These NFC tags are associated with the company’s unique code.
2. Location Detection System:
– The second system within the application employs GPS (Global Positioning System) technology.
– It is designed to locate and track the positions of employees who are working outside the physical boundaries of the company’s premises.
– Employees can utilize this feature to provide their location information, enabling the company to monitor their whereabouts when they are not on-site.
In essence, “Where’s My Staff” combines these two functionalities to offer a comprehensive solution for managing attendance and tracking employee locations, whether they are working within the company’s facilities or in external locations. This dual-system approach provides flexibility and convenience for both employers and employees.
- Can the admin track employees at anytime?
Our application prioritizes user privacy and consent. As an admin, you do not have the capability to track employees at any time without their explicit approval and consent. We are committed to upholding strict privacy standards, ensuring that the tracking functionality is solely activated when employees willingly provide their consent. This approach not only adheres to ethical standards but also safeguards the trust and privacy of all users within the system. So, rest assured that employee tracking within our application is always contingent upon the user's approval.
- How does “Where’s My Staff” operate?
"Where's My Staff" operates as a comprehensive solution for managing attendance and working hours, both within and outside the company premises. Here's how it works:
1. Control Attendance and Working Hours within the Company:
- Inside the company, the system utilizes NFC (Near Field Communication) or QR tags placed strategically. Each tag represents a unique code assigned to the company.
- Employees can register their attendance by simply bringing their smartphones close to the NFC or scanning the QR tag upon arrival and departure.
- The application automatically records the date and time when the unique company code is captured.
- Data, including timestamps, is securely sent to the admin's account via the internet.
- If an employee's smartphone is not connected to the internet at the time of registration, the data is stored safely in the cloud storage and later sent to the admin's account once an internet connection is established.
2. Control Attendance and Working Hours outside the Company:
- For tracking attendance and hours worked outside the company premises, the system relies on GPS technology.
- Employees can use the application to mark their presence by clicking the "check-in" button when they arrive at a specific location and the "check-out" button when they leave.
Please note that the privacy of employees is of utmost importance. According to our privacy policy, employees cannot be tracked unless they provide explicit consent for tracking, ensuring that their privacy and personal data are respected and protected at all times.
- Which smart phones can run the application?
"Where's My Staff" is compatible with a wide range of smartphones. Specifically, it supports:
1. Android Smartphones:
- Android devices running on Android 4.4 systems or later can seamlessly run the application. Download the App
2. Apple iPhones:
- For Apple users, the application is compatible with iOS 8.0 or later. Download the App
Additionally, it's important to note that the application is designed to adapt to various smartphone capabilities. In cases where smartphones do not support NFC (Near Field Communication) technology, the application smoothly transitions to using QR code technology for attendance recording.
Moreover, "Where's My Staff" is fully functional on Huawei smartphones that may not support Google services, ensuring that users with these devices can also utilize the application effectively. Download the App
For APK you can download here - What about privacy
Privacy is a paramount concern, and we have taken extensive measures to ensure the utmost confidentiality and security of user data within the "Where's My Staff" application. Here are some key privacy assurances and measures:
1. Confidentiality and Encryption:
- All user information, including data related to the company, admin accounts, employees, and users, is treated with the highest level of confidentiality.
- Data is securely stored on private servers and is protected with robust encryption measures to prevent unauthorized access.
2. Access Control:
- No entity, including the application's producing company, can access user data without the direct permission of the account owner.
- User data remains fully protected, and only authorized personnel, with explicit permission, can access it.
3. User Consent:
- Users and employees of the application can be assured that their information will remain safe. The application explicitly notifies users when they are being tracked, ensuring transparency and consent throughout the usage of the application, especially during the check-in process.
4. Privacy Policy Review:
- The producing company has partnered with Iubenda, a specialized firm in formulating and establishing privacy policies on the internet, to carefully review and establish privacy policies for the application and its website.
Our commitment to user privacy is unwavering, and we encourage users to review the full "Where's My Staff" Privacy Policy for more detailed information on how their data is handled and protected. Your trust and data security are our top priorities. Read the full Privacy Policy
GPS location tracking
- What is “Where’s My Staff”?
"Where's My Staff" is a software-as-a-service (SaaS) platform that provides real-time location tracking of employees using GPS technology, designed to improve staff management, operational efficiency, and safety.
- How does the real-time location tracking work?
- The platform uses GPS technology to monitor the exact whereabouts of staff members at any given time, offering real-time visibility and enhanced safety and security
- What industries can benefit from “Where’s My Staff”?
Various industries like security firms, sales teams, cleaning services, home medical care, construction sites, field service organizations, and logistics companies can significantly benefit from using "Where's My Staff" for optimizing workforce management and enhancing safety.
- What are the key features of “Where’s My Staff”?
The key features include real-time location tracking, a user-friendly mobile application, attendance tracking through NFC or QR tags, offline functionality, and comprehensive reporting and analytics.
- Can “Where’s My Staff” work offline?
Yes, the mobile application can operate in areas with poor internet connection or without internet, with accuracy approximately at 70%.
- How is employee privacy protected in “Where’s My Staff”?
- The platform prioritizes employee privacy by ensuring that location tracking is transparent and consensual, with employees being notified when tracking begins and ends. The data is encrypted to ensure security
- Can I integrate “Where’s My Staff” with my existing HR systems?
Yes, "Where's My Staff" is designed for easy integration with various HR systems, allowing for seamless tracking and management of employee whereabouts without disrupting existing workflows.
- What are the pricing plans for “Where’s My Staff”?
Pricing is based on the number of employees and the selected features, with flexible options for small to large organizations. Detailed pricing can be found on the pricing page.
- How do I get started with “Where’s My Staff”?
To get started, sign up for an admin account on the "Where's My Staff" website, add employees, and instruct them to download the mobile app and activate it with a provided code.
